Managers should use the 'resignation acknowledgement letter template' when confirming receipt of a staff member's resignation.

The acknowledgement letter confirms:

• Agreed last working day, taking into account the relevant notice period
• Annual leave owed or owing and any agreed arrangements
• Exit questionnaire link
• Exit interview date

The letter should be sent to the member of staff no later than five working days after receiving notice of their resignation.

Can a member of staff resign by email?

A member of staff must submit their intent to resign in writing to their immediate line manager. This can be done by email or a letter, but cannot be verbally.